Archive for February 2012
February 28, 2012 | 
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The typical answer to the question why voice mail is ignored by many probably boils down to this one statement: “I couldn’t be bothered.”
But before you cry out in outrage over how rude that statement is, you need to calm down and think rationally about the situation. WHY couldn’t they be bothered to respond to the voicemail message you left them? Is it possible that there was something wrong with YOUR message? Try to think back.
What was happening when you left the message?
Were you sitting quietly in your office using your desk phone, or were you en route to a business meeting in the middle of traffic using your mobile phone? There is a difference between the qualities of the recording you can make based on these two very different situations. More often than not, traveling while talking can garble your message – it can be because of outside noise, unstable phone signal or even the changes in your breathing as you go mobile. Make sure that you leave a messages in the voice mailbox when you’re in a quieter place, or back up your message with a text or email.
What was your state of mind when you were leaving the message?
Were you calm and collected, or were you panicked? This is very important, because:
1. When you’re calm, you pay attention to what you say.
2. When you’re panicking, you leave out all kinds of important information, like who you are, what your number is, the reason for your call, or all of the above.
Before you even make the call, try and calm yourself down. It will certainly help you stay on topic and keep track of the important data you have to leave with the person you called.
Bonus: Do you have an accent?
Even at the best of times, differences in accent can hinder understanding between two people. As such, you need to neutralize your accent by playing it down or by slowing down when you’re recording your message.
Take time to make sure you’re understood, and people will take the time to listen and respond.
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